Tick as many or as few as you like. Each one opens a couple of quantity questions that tighten the number.

• Invoice & receipt capture~3–5 hrs/wk savedA vendor invoice or receipt arrives by email, text, or a photo from your phone.
• Lead response & qualification~2–4 hrs/wk savedA web form, text, Facebook message, or voicemail transcript comes in.
• Estimate & quote drafting~3–6 hrs/wk savedA qualified lead sends photos and a description of the job.
• Reminders, reschedules & no-show recovery~2–3 hrs/wk savedAn appointment is booked, changed, or missed — or a layaway or installment plan has a payment due.
• Review requests & reputation~1–2 hrs/wk savedA job closes, or a new review appears on Google, Yelp, or Facebook.
• Voice memo to job notes~2–4 hrs/wk savedA tech records a 60-second voice memo in the truck after the job.
• Reorder alerts & purchase orders~2–3 hrs/wk savedNightly, from your POS sales and on-hand counts.
• Receiving & three-way match~2–4 hrs/wk savedA delivery arrives and the packing slip is photographed.
• Timesheet & payroll prep~2–3 hrs/wk savedCrews text their hours, or drop a photo of the paper timesheet, on Friday.
• Contract & application intake~2–4 hrs/wk savedA lease, engagement letter, application, or signed contract arrives.
• Tenant maintenance triage~3–5 hrs/wk savedA tenant texts, emails, or submits a maintenance request with photos.
• Monthly owner statements & payouts~8–20 hrs/wk savedMonth end closes for a resort or condo-hotel where the units are individually owned and rented through your program.
• Owner, guest & HOA request triage~5–10 hrs/wk savedAn owner texts about their unit, a guest reports a problem in a rented unit, or a common-area issue comes in through the front desk.
• HOA dues, assessments & board packet~4–8 hrs/wk savedQuarterly or monthly dues come due, a special assessment is approved, or a board meeting is two weeks out.
• Event intake & vendor paperwork~4–8 hrs/wk savedA client, couple, or committee sends details, or a vendor quote, contract, or donated-item description arrives by email, text, or a photo of a form.
• Budget, payments & timeline~3–6 hrs/wk savedA deposit or balance comes due, a vendor changes a number, or the event is fourteen days out.
• Habitat & easement monitoring reports~3–6 (season) hrs/wk savedA volunteer or steward walks a property and sends photos and a voice memo from their phone.
• New client & patient intake~4–8 hrs/wk savedSomeone new calls, fills in the web form, or is referred — a patient, a prospective client, or a new tax client.
• Document chase & records requests~6–15 (season) hrs/wk savedTax season opens, a records request arrives, or a matter needs documents from the client.
• Voicemail triage & deadline calendar~3–6 hrs/wk savedA voicemail lands, a court or IRS notice arrives, or a matter gets a new date.
• Consignment intake, settlement & payouts~5–10 hrs/wk savedA consignor brings in items, a booth renter sends photos of what they're putting out, or the settlement period closes.
• Vendor, sub & product compliance~2–6 hrs/wk savedA new sub or vendor is about to be paid, a new SKU arrives from a distributor, or a state list or filing date changes.
• Hiring & new-hire onboarding~3–8 hrs/wk savedAn application arrives from Indeed, Facebook, your website, or a walk-in — or you make an offer.
• Monthly close & sales tax~4–10 hrs/wk savedThe bank feed updates, receipts arrive, or the sales tax return is ten days out.
• Government bids & solicitations~4–12 hrs/wk savedSCBO, NC eVP, a county portal, or a federal feed posts a solicitation in your NAICS codes or keywords.
• Job photos to marketing posts~2–4 hrs/wk savedThe crew sends before-and-after photos and a two-line voice note from the job.
• Brand deals, contracts & deliverables~3–6 hrs/wk savedA sponsor or agency sends a brief and a contract, or a deliverable is due.
• Creator revenue reconciliation & quarterly taxes~3–6 hrs/wk savedAdSense, sponsors, affiliates, Patreon, TikTok, merch, and licensing each pay on their own schedule.
• Overdue invoice follow-up~1–3 hrs/wk savedAn invoice passes its due date.
• Inbox triage & drafted replies~3–6 hrs/wk savedEmail arrives, all day.
• Monday owner's brief~1–2 hrs/wk savedEvery Monday at 6 a.m.
• Donor acknowledgment & records~2–4 hrs/wk savedA gift arrives by check, online form, or event registration.
• License, permit & certification renewals~1–2 hrs/wk savedA renewal date approaches for a license, insurance certificate, or staff certification.